Footnotes serve as a powerful help to improve overall text orientation. They are used to add explanatory notes to individual words or whole sentences in most cases. But they can also be used in conjunction with various citations and, in fact, with all that the author considers appropriate.

Our tip: Setting a unified style of footnote formatting is part of the formatting of the written works. We will be happy to help you and format your work for you.

1. What should properly functioning footnotes meet?

Creating footnotes is not difficult in terms of complexity. However, every activity becomes simple only when we know how to do it. Lots of people make footnotes of the mountain range trying to work them manually.

A properly functioning footnote should work completely automatically at the following four basic points:

  • generate a unique footnote number
  • at the time of inserting a new footnote between the existing ones, they will be automatically renumbered,
  • direct linking of footnotes to a specific text, footnotes are moved along with the text of the work if the text moves to the next page
  • Footnotes are always at the bottom of the page.

 2. Formal adjustment of footnotes

Footnotes are numbered continuously throughout the text in Arabic numerals using the “upper index”. Typically, the footnote font is two sizes smaller than the main text of the work, and the spacing is simple (eg, Times New Roman, 10 point font, 1 spacing).

Example of footnote usage:

  • In the text of the work: The advantage of this method is to ensure that all topics are discussed.1
  • Footnotes: 1 HENDL, Jan. Qualitative research: basic theories, methods and applications. Prague, 2016.
  • References: HENDL, Jan. Qualitative research: basic theories, methods and applications. 4., revised and extended edition. Praha: Portál, 2016. 438 pp. ISBN 978-80-262-0982-9.

3. Footnote insertion process

So how can we make sure that all of the above points work smoothly? Follow a simple and time-saving procedure point by point.

First, you must logically open the file in which you plan to make changes. Then select “References” in the tab bar and then select the text of the document to which the future footnote should apply. After completing these basic steps, there is a moment to create the footnote itself. The bright eye has immediately noticed that when you switch to the “Reference” tab, a menu of possible actions appears where the “Insert Footnote” option is located directly. There is nothing easier than left-clicking this option (see the following figure).

At the moment of clicking, a numerical designation of the given footnote appears in the written work behind the marked text. At the same time, this number is aligned as a “superscript” for better visibility than “normal” numbering in the work text. At the bottom of the page, the place where the footnotes are written will appear at the same time (see the following figure).

Whether you can really create footnotes can be easily checked by going to the relevant footnote index, and if everything works as it should, its exact wording is displayed (see the following figure).

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