Non-printable characters are not visible in the standard view, nor are they printed. However, they are essential for the overall appearance of the written work, as it affects its formal presentation.
These are, for example, spaces (normal or fixed spaces), tabs, page breaks, section breaks, and so on. However, when used improperly, they may cause “mischief” in written work. Therefore, in addition to the correct text formatting, it is necessary to pay attention to nonprinting characters.
Our tip: When formatting written works we always check all non-printing characters. Leaving your writing work to us will make sure that everything is fine.
Now let’s look at specific points how to display these nonprinting characters and what their meaning is.
1. Display non-printable characters
For better clarity of the whole written work, it is advisable to display non-printing characters (eg, spaces, page breaks, section breaks, paragraph breaks, etc.). Unprintable characters can be displayed in the “Home” tab by clicking on the “¶” symbol (see the following figure).
2. a fixed space
A normal gap is used to routinely separate words that are not bound to one another in a certain way. When nonprinting characters are displayed, the normal space is shown as a dot between words. A fixed space is used to join two words to be displayed together. If nonprinting characters are displayed, the fixed (indivisible) space is shown as a circle between words and is created using the keyboard shortcut Ctrl + Shift + Spacebar. Most often it is used between preposition and word, between conjunction and word, between number and unit, etc. In other words, wherever the preposition, conjunction, or number needs to be left alone at the end of a line. Both examples of normal and fixed (indivisible) gaps are shown in the following figure.
In a way, the tab is a “breakpoint” that sorts text into multiple columns. However, it does not replace the “column” function, as it is mostly short texts, often just words. The tab simply moves the text to the desired location according to the horizontal ruler in MS Word. If nonprinting characters are displayed, the tab usage is shown as an arrow (see the following figure).
4. Page breaks
MS Word also allows you to set fixed page breaks. This feature is very handy if you write text where individual pages are to be terminated. For example, it is useful if you want to start a new chapter on a new page. Inserting a page break into text is much more practical than the often improperly used “odentrováování”, which is at risk of “deciding” the document. You can insert a page break by using the Ctrl + Enter hotkey or you can set it in the “Insert” tab → “Page Break” (see the following figure).
When displaying non-printable characters, the “End of Page” is enclosed by two lines on the left and right sides (see the following figure).
5. Section breaks
If you need to create a diverse layout of a document (whether on one or more pages), the end-of-section function is very useful. You can format text in each section in a completely different way. For example, the correct section breaker setting will allow you to set numbering from a specific page, or have a part of the document oriented in portrait orientation and a section in landscape orientation. It is also possible to have different headers and footers set in each section or margins. You can insert a section break in the “Page Layout” → “Ends” → “Section Breaks” → “Next Page” tab. (see following figure).
When displaying non-printable characters, the word “Section break (next page)” will appear with two lines on the left and right (see the following figure).
6. Enter or line out
The most common errors of MS Word users are the misuse of “multiple enter” after the end of a paragraph to create a larger paragraph gap, larger paragraph and heading gaps, or when they need to move to their next page in their written work. When displaying non-printable characters, the characters shown in the following figure are displayed exactly. Of course, when editing text, “enter” is of course separated by individual paragraphs, but if there are more “enteres” in a row, it is usually an error.
7. Anchor at the image
The image anchor is used when you need to “fix” the image position in the document. The image moves along with the text to which it is docked the next time it is formatted. After an image is inserted, the anchor can be set using the “Image Format” tab → “Position” → “Text wrapping”.
Selecting the desired image position on the page will fix the image in the document. The anchor can then be clicked and dragged to another position in the document. This will change the location of the image.
8. Hard line ending
A very useful and often used nonprinting feature is the hard line ending. To insert a hardline, press Shift + Enter. It is useful to use the hard line ending when we want to end the text in a place where the line does not end naturally. In particular, it is used to avoid separate clutches and prepositions at the end of the lines. Another case where hard line breaks are appropriate are long links on a line that are desirable for aesthetic reasons. When displaying non-printable characters, a broken arrow is displayed to the left (see following figure).